Turn Your HR System Into a Secure Employee Intranet.
Connect Paylocity to WordPress and give every employee a governed, personalized portal—with their profile, documents, schedules, pay statements, learning and more—without rebuilding your HR stack.
An independent PI Media product for organizations using Paylocity.
From Your HR Record to Every Useful WordPress Experience.
PI WP Suite connects Paylocity identity, employee data and access controls to a governed WordPress intranet—without replacing Paylocity as your HR system of record.
Turn the HR Platform You Already Use into the Workplace Portal Employees Actually Need.
Paylocity remains the authoritative HR record. PI WP Suite makes employee identity, department data, documents, payroll and scheduling useful inside WordPress—so your organization gets a connected, branded intranet without a second HR platform.
Less Manual Admin. Stronger Access Control. A Better Day for Every Employee.
The suite turns a technical Paylocity API connection into practical improvements your HR team and employees can feel the moment they log in.
Save your team hours each week
Guided setup, dry-run import preview, automatic user provisioning, scheduled reconciliation and webhook-driven updates replace dozens of repetitive admin tasks.
Govern access from HR data
Translate Paylocity department, employment status and role attributes directly into WordPress roles, restricted pages and personalized content—automatically.
Give employees one place for everything
Profile, directory, documents, schedules, pay statements, learning and company resources in a single branded WordPress portal tied to their Paylocity identity.
Choose the Edition That Matches Your Employee Portal Ambitions.
Every edition is a one-time license for one domain. Each higher edition includes everything in the one before it—so you only pay for what you actually need.
Reliable HR-to-WordPress sync
For one company that needs dependable employee provisioning, scheduled reconciliation, base role assignment and a safe dry-run preview before any change touches WordPress accounts.
Get Standard →Full employee intranet
Everything in Standard plus a governed employee portal with directory, documents, schedules, time views, pay statements, learning, BuddyPress, webhooks and lifecycle automation.
Get Business →Multi-company & advanced integration
Everything in Business plus multi-company administration, stacked role rules, governed employee profile write-back, Developer REST API, punch import and advanced audit tools.
Get Developer →Need every feature listed side by side? See full pricing and detailed feature lists →
Set It Up Once. Keep It Running Automatically.
The guided admin workspace walks your team through each decision—from API credentials to a live, governed employee portal—in logical order.
Enter your Client ID and Client Secret, choose your environment, and confirm the OAuth connection and company capability discovery.
Run a dry-run first—see every create, update, skip and failure decision before a single WordPress account is changed.
Translate Paylocity department and employment status into WordPress roles, restricted pages and personalized content access.
Set up the employee portal wizard, choose a visual theme and layout, enable webhooks for real-time updates, and publish.
Employee Data You Can Trust Before It Ever Touches WordPress.
Run a complete company import, preview every outcome without making changes, then run on a schedule or let webhook events keep everything up to date in near-real time.
- Non-mutating dry run: see create, update, skip and failure decisions before committing
- Paginated full-company import with existing-account matching
- Single-employee refresh by search or webhook trigger
- Scheduled hourly, twice-daily or daily reconciliation
- Active-employee policies and terminated-user deactivation
- Detailed sync health report and exportable logs
One Secure Destination for Everything Employees Need Throughout the Workday.
Build a branded employee portal through the guided setup wizard. Choose a visual theme and layout, configure each portal section and publish a consistent intranet experience without shortcode guesswork.
- Portal setup wizard creates draft pages with the correct managed content already connected
- 3 visual themes: Card, Glass or Flat
- 3 page layouts: Full Width, Header Banner or With Navigation
- My Profile, documents, schedules, time, pay statements and learning
- Role-governed content — employees only see what applies to them
- Live preview every portal decision before you publish
Help Employees Find Colleagues, Departments and Contacts in Seconds.
Publish a searchable employee directory drawn from Paylocity. Control exactly which fields appear, what employees can search and how each directory card looks.
- Grid, List or Compact directory views
- Optional search by name, department, title or location
- Department and location filters
- Individual profile pages with controlled field visibility
- BuddyPress field mapping for richer employee profiles
- Scheduled background synchronization
Access That Follows HR Data—Not a Spreadsheet Someone Has to Maintain.
Map Paylocity departments, employment status and title to WordPress roles. Protect pages and personalize content. Let lifecycle rules add or remove roles when HR data changes at login or during scheduled reconciliation.
- Department-to-role mapping with stacked rules (Developer)
- Termination role removal and new-hire onboarding workflows
- Department-change role updates on login or scheduled sync
- Conditional content shortcodes by role or HR attribute
- Restrict pages, posts and downloads to approved roles
- Audit-friendly rule evaluation log
Assign Training by Department and Track Every Step of the Learning Journey.
Connect Paylocity employee identity with your WordPress LMS. Assign courses by Paylocity department or WordPress role, enroll employees automatically and capture progress and completion back to the employee record.
- Supports LearnDash, Tutor LMS and LearnPress
- Automatic enrollment on assignment rule match
- Course starts, lesson and topic progress capture
- Quiz attempts and completion events
- Employee learning timeline per portal user
- Optional Paylocity LMS content publishing (partner agreement required)
Give Employees Secure, Real-Time Access to Their Own HR Data.
Pay statements, documents, shifts, open shifts and time-punch details are served directly to the authenticated employee—never cached, always company-scoped and delivered server-side for security.
- Pay statement list with secure per-statement PDF download
- Personal and company document lists with signed server-side download
- Employee shift and open-shift schedule views
- Time-punch detail per employee
- Authenticated webhooks for employee-change, payroll and time-off events
- Replay-protected background job processing
Every Practical Question Your Employee Portal Needs to Answer.
Designed around real intranet operations: reliable identity first, useful employee services second, controlled extension everywhere.
Capability discovery
Run the built-in Company Capability Discover tool before enabling any portal surface. Know what Paylocity API scopes your tenant actually exposes—not what the docs say.
Per-company OpenAPI checkNew-hire notifications
Automatically welcome new employees to WordPress with a configurable welcome email the moment their account is created from a Paylocity sync.
Onboarding automationBuddyPress integration
Map Paylocity fields to BuddyPress extended profile fields and sync employees into BuddyPress department groups for richer social collaboration.
Community & collaborationSelf-service profile updates
Let employees update only the fields you explicitly enable. All changes can route through an admin review queue before anything is committed.
Controlled write-backScheduling & time integration
Shifts, open shifts and time-punch details are available per employee through the authenticated portal—pulled live from Paylocity on each request.
Real-time dataDeveloper REST API
Expose employee list and profile endpoints secured by a header API key. Build custom front-ends, dashboards or integrations on top of the plugin's governed data layer.
Developer editionPunch import (Developer)
Submit time-punch batches of up to 500 records directly to Paylocity from a WordPress admin form—ideal for time-tracking integrations that need a write channel back.
Paylocity write operationsMulti-company (Developer)
Manage multiple Paylocity company IDs from one WordPress admin. Each company gets its own context selector, portal rules and LMS assignment configuration.
Developer editionHealth reports & logs
Track every sync, webhook and API operation through a health summary dashboard. Export logs for audit review or troubleshooting without digging through server files.
Operations visibilityPaylocity for HR. WordPress for the Employee Experience. Best-of-breed for Everything Else.
PI WP Suite bridges HR identity with the specialist WordPress tools your organization chooses—learning, collaboration, documents or advanced communications.
Deliver mandatory training, compliance courses and certifications with LearnDash, Tutor LMS or LearnPress.
Paylocity identity + LMS lifecycleAdd BuddyPress community, department groups, activity streams and employee messaging to the portal.
HR data + BuddyPress socialCombine Paylocity document access with WordPress downloads, policy libraries and role-governed resource hubs.
Documents + governed accessAdd WordPress event management, town halls, company announcements and internal newsletters alongside the employee portal.
Portal + internal comms stackPaylocity Is Your HR System. WordPress Becomes Your Employee Experience.
Paylocity's self-service module is great for payroll, benefits and HR transactions. But most organizations quickly need more: a branded intranet, custom workflows, learning management, community, documents and integrations only possible in WordPress.
The full WordPress ecosystem
Thousands of plugins for LMS, events, e-commerce, forums, documents, advanced analytics and custom workflows—none of which are possible inside Paylocity's built-in self-service. Your employees get specialist tools, not a generic HR portal screen.
Real brand control
Build with any WordPress theme, page builder or custom design system. Your intranet looks and feels like your brand—not a vendor-hosted employee-services page that every Paylocity customer shares.
A practical one-time investment
PI WP Suite is a one-time $250–$499 license that turns your existing Paylocity data into a rich, governed WordPress employee experience. No ongoing platform subscription on top of your existing Paylocity fees.
You control the data and the site
WordPress is yours. Change hosts, swap plugins and export everything at any time. Your intranet content, pages and media are never locked inside a proprietary vendor portal you can't move.
Give Each Platform the Job It Does Best.
Paylocity remains the authoritative HR system. PI WP Suite connects that record to the flexible, branded intranet you build in WordPress.
| Need | Paylocity | PI WP Suite + WordPress |
|---|---|---|
| Authoritative employee HR record and payroll | System of record | Securely connected |
| WordPress user accounts from HR data | HR identity source | Automated provisioning |
| Personal dashboard, documents and schedules | Self-service module | Branded portal pages |
| Searchable employee directory | Basic HR directory | Rich, searchable WordPress directory |
| Protected content and department resource libraries | Role-limited self-service | Flexible role-based access |
| Learning management, community and specialist tools | Paylocity LMS (partner) | Your chosen WordPress LMS + ecosystem |
| Branded company intranet with custom design | Fixed self-service UI | Fully customizable in WordPress |
| Webhook-driven real-time automation | Paylocity events | Authenticated, replay-protected routing |
Start with Sync. Add the Employee Experience Your Organization Needs.
Every edition is a one-time license for one domain. Each higher edition includes everything in the edition before it. No recurring per-seat fees on top of Paylocity.
Standard
$250 one-time · one domainHR SYNC, ROLES & BASE ACCESS
What you get
- Complete paginated employee import from Paylocity
- Dry-run preview before any WordPress account changes
- Single-employee refresh and scheduled reconciliation
- Base role assignment and active-employee policies
- Caching, health reports and exportable logs
- Company capability discovery
Business adds:
- Full employee portal and setup wizard
- Directory, documents, schedules and pay statements
- BuddyPress, webhooks and lifecycle automation
Business
$355 one-time · one domainFULL EMPLOYEE INTRANET
Everything in Standard, plus
- Governed employee portal with setup wizard
- My Profile, documents, schedules, time and pay statements
- Searchable employee directory (grid/list/compact)
- Department-to-role mapping and content access
- BuddyPress integration — profile fields and groups
- Authenticated webhooks for employee, payroll and time-off events
- LMS lifecycle: LearnDash, Tutor LMS, LearnPress
- Lifecycle automation — new hire, termination, department change
Developer adds:
- Multi-company administration
- Governed profile write-back and punch import
- Developer REST API and advanced audit tools
Developer
$499 one-time · one domainMULTI-COMPANY, WRITE-BACK & REST API
Everything in Business, plus
- Multi-company administration with persistent company selector
- Stacked role rules with advanced identity mapping
- Governed employee profile write-back to Paylocity
- Developer REST API with header API key authentication
- Employee list and profile endpoints for external integrations
- Punch import — up to 500 records per batch
- Write-readiness diagnostics before enabling write operations
- Advanced audit log and company-specific LMS assignment rules
Safe by design
- Write operations are off by default until explicitly enabled
- All employee data remains company-scoped
- Capability discovery runs before any surface is activated
All editions are licensed for one domain and include one year of updates and priority support. For updates or support beyond the first year, purchase the plugin again or contact PI Media.
"We needed to connect our Paylocity HR data into a proper company intranet without duplicating everything into another platform. PI WP Suite gave us exactly that—employee provisioning, a governed portal, documents and schedules all in one WordPress install. The setup was straightforward and support was outstanding."
Nathan P — Enterprise HR team ★★★★★
Before You Connect.
PI WP Suite for Paylocity is designed for organizations already using Paylocity for HR and payroll who want to build a governed employee intranet in WordPress.
Does this replace Paylocity?
No. Paylocity remains the authoritative HR and payroll system. PI WP Suite makes employee identity and HR data useful inside WordPress—it does not replicate or replace Paylocity's core HR functions.
Which Paylocity API scopes do I need?
It depends on which portal surfaces you enable. The built-in Capability Discovery tool checks which API families your company tenant actually exposes before you activate any feature. Scheduling, Documents, Payroll and Paylocity LMS features also require the corresponding Paylocity API agreement.
What is the dry-run import for?
Before any WordPress accounts are created or updated, you can run a complete non-mutating preview that shows exactly which employees would be created, updated, skipped or fail—and why. Only when you are satisfied do you run the real import.
Can we manage multiple Paylocity company IDs?
Multi-company support is a Developer-edition feature. Standard and Business editions support one company ID. The Developer edition adds a persistent company selector so administrators can switch context and manage each company's sync, portal and LMS settings independently.
Which LMS platforms are supported?
LearnDash, Tutor LMS and LearnPress are natively supported in the Business and Developer editions. The plugin tracks enrollment, course starts, lesson and topic progress, quiz attempts and completions. Paylocity LMS content publishing is also available in the Developer edition but requires a Paylocity technology partnership agreement.
Is this an official Paylocity product?
No. PI WP Suite for Paylocity is independently developed and maintained by PI Media. The Paylocity name identifies compatibility only. PI Media is not affiliated with, endorsed by or sponsored by Paylocity.
Built from Real Employee-Portal Experience.
Organizations using PI Media plugins have connected HR systems to WordPress since 2019. Their feedback shaped a practical employee-portal product that prioritizes reliable sync, governed access and an intranet employees actually use.
Explore PI WP Suite for Paylocity Resources & Intranet Guidance
Practical guides for planning, building and running a Paylocity-connected WordPress employee intranet.
Tell Us What Employees Should Be Able to Do in WordPress.
Share how your organization uses Paylocity today, which edition you're considering, and what you want employees to find in the portal. We'll help you understand the best fit.
PI WP Suite for Paylocity is independently developed and maintained by PI Media. It is not affiliated with, endorsed by, sponsored by, or an official product of Paylocity. The Paylocity name is used solely to identify compatibility. Available data, API operations and write capabilities depend on the organization's Paylocity contract, API scopes and company configuration. Some features—including Documents, Scheduling, Payroll statements and Paylocity LMS publishing—require the corresponding Paylocity API agreements or partner access. Third-party WordPress products (LMS platforms, BuddyPress, etc.) require their own separate licenses.
Every Admin Tab Has a Clear Job—and a Clear Scope.
The simple view is a guided employee-portal builder. Underneath it is a complete set of controls for HR identity, employee data, access governance, portal design, automation and performance. Here is what your team can configure.
01License Key
Activate the plugin and confirm which edition—Standard, Business or Developer—is connected to this domain.
- License activation, status and deactivation
- Edition-aware feature gates (product IDs 25, 26, 27)
- One-year update and support entitlement confirmation
02Connection & License
Connect this WordPress site securely to the organization's Paylocity tenant using OAuth 2.0 client-credentials flow.
- Client ID, Client Secret and Company ID fields
- Environment toggle: Production or Testing
- Test connection and employee-access checks
- Company-specific OpenAPI capability discovery
03People & Sync
Bring Paylocity employees into WordPress through a controlled, observable provisioning process.
- Dry-run import preview — create, update, skip and failure outcomes
- Full paginated company import and single-employee refresh
- Scheduled hourly, twice-daily or daily reconciliation
- Active-employee policies and terminated-user handling
04Roles & Access
Translate Paylocity HR attributes into WordPress roles and governed content access.
- Department-to-role mapping with visual rule builder
- New-hire, termination and department-change lifecycle rules
- Restrict pages and posts to approved roles
- Conditional content shortcodes by role or HR attribute
- Developer stacked rules and advanced identity mapping
05Employee Portal
Build the complete employee intranet through guided setup instead of assembling blank pages.
- Portal setup wizard with managed page generation
- Three visual themes (Card, Glass, Flat) and three layouts
- My Profile, documents, schedules, time, pay statements, learning
- Role-governed sections and live portal preview
06Employee Directory
Publish a searchable, governed employee directory from Paylocity data.
- Grid, List or Compact views
- Optional search and department/location filters
- Field visibility controls and individual profile pages
- BuddyPress field mapping and group sync
- Scheduled synchronization and sync health report
07Integrations
Connect local LMS platforms, configure webhooks and manage advanced write-back operations.
- LMS assignment rules by department or WordPress role
- LearnDash, Tutor LMS and LearnPress lifecycle tracking
- Authenticated employee-change, payroll and time-off webhooks
- Developer punch import (1–500 records per batch)
- Paylocity LMS content batch publishing (partner access)
08System
Manage performance, visibility, developer tools and plugin-level configuration.
- Configurable per-resource caching (profile, directory, documents, schedule)
- Health summary dashboard and exportable operation logs
- Developer REST API endpoint management and API key
- Multi-company selector (Developer edition)
- Data deletion policy on uninstall
09Widgets & Shortcodes
Place individual portal experiences in existing layouts and page builders when a full wizard page is not needed.
- Employee login, profile, directory, documents and schedule widgets
- Shortcodes for all governed portal surfaces
- Conditional output by role or employment attribute
- Copy-ready examples with configurable attributes
10Support & Health
Move from connection to live portal with structured guidance and built-in troubleshooting.
- Quick start setup checklist
- Capability discovery walk-through before enabling surfaces
- Sync health report with per-employee outcome details
- Troubleshooting checks and direct support route
Build the Employee Intranet Without Building Another HR Platform.
PI WP Suite provides the Paylocity connection, HR identity layer, data sync and access governance. Specialist WordPress products then deliver training, collaboration, documents and communications. Those products remain separate—your organization chooses the stack and budget.
Roles & governed access
Map Paylocity departments and employment status to WordPress roles, then protect pages and personalize portal content by role. Lifecycle rules keep access aligned as HR data changes.
HR identity → role → governed contentLearning & compliance training
Use WordPress LMS for course delivery. The suite assigns employees to courses by department or role, tracks the complete learning lifecycle and (for Developer) can publish content back to Paylocity LMS.
LMS delivery + Paylocity identityDocuments & HR resources
Serve Paylocity-hosted documents through signed, server-side download URLs. Add WordPress downloads, policy libraries and role-gated resource hubs for content that doesn't live in Paylocity.
Paylocity documents + WP resource libraryCollaboration & community
Add BuddyPress department groups, activity feeds and social profiles alongside the governed employee portal. HR department data drives group membership automatically.
Department sync + BuddyPress communityUseful for Employees. Deliberate for Administrators.
Every data surface in the plugin is designed so sensitive HR operations are explicitly enabled, narrowly scoped and observable.
Dry run before every import
Preview exactly which employees would be created, updated, skipped or fail before a single WordPress account is changed—then confirm when ready.
Employee-scoped portal access
Every portal surface derives company and employee identity from the signed-in user. Employees cannot access each other's pay statements, documents or time data.
Write operations off by default
Profile write-back, punch import and Paylocity LMS publishing must each be explicitly enabled. Nothing writes to Paylocity unless an administrator turns it on.
Server-side document downloads
Documents and pay statements are never served as direct links. Each download is a nonce-protected, server-side Paylocity URL request scoped to the authenticated employee.
Capability discovery first
Before any portal surface is enabled, the Capability Discovery tool checks which Paylocity API families your specific tenant and contract actually expose.
Observable operations
Every sync, webhook and API operation is logged. Health summaries surface failures, skips and retry outcomes to administrators without requiring server log access.
See Exactly What Is Included Before You Choose.
All three editions use the same secure Paylocity OAuth connection and include dry-run import preview. Business adds the full employee portal and automation. Developer adds multi-company, write-back, REST API and advanced tools.
| Capability | Standard · $250One-time · 1 domain | Business · $355One-time · 1 domain | Developer · $499One-time · 1 domain |
|---|---|---|---|
| HR connection & employee sync | |||
| OAuth client-credentials connection and employee-access test | Included | Included | Included |
| Company capability discovery (OpenAPI) | Included | Included | Included |
| Dry-run import preview (no mutation) | Included | Included | Included |
| Full paginated company import | Included | Included | Included |
| Single-employee refresh and scheduled reconciliation | Included | Included | Included |
| Active-employee policy and terminated-user handling | Included | Included | Included |
| New-hire onboarding workflow and welcome notifications | Included | Included | Included |
| Sync health report and exportable operation logs | Included | Included | Included |
| Roles, access & portal | |||
| Base WordPress role assignment | Included | Included | Included |
| Department-to-role mapping | Included | Included | Included |
| Page and post restriction by role | Included | Included | Included |
| Employee portal with setup wizard | — | Included | Included |
| My Profile, documents, schedules, time and pay statements | — | Included | Included |
| Employee directory (grid/list/compact, search, filters) | — | Included | Included |
| BuddyPress profile field mapping and department groups | — | Included | Included |
| Authenticated webhooks (employee, payroll, time-off) | — | Included | Included |
| LMS lifecycle: LearnDash, Tutor LMS, LearnPress | — | Included | Included |
| Lifecycle rules: new hire, termination, department change | — | Included | Included |
| Advanced developer capabilities | |||
| Multi-company administration with persistent selector | — | — | Included |
| Stacked role rules and advanced identity mapping | — | — | Included |
| Governed employee profile write-back to Paylocity | — | — | Included |
| Developer REST API with header API key | — | — | Included |
| Punch import (1–500 records per batch) | — | — | Included |
| Write-readiness diagnostics | — | — | Included |
| Paylocity LMS content publishing (partner access required) | — | — | Included |
| Company-specific LMS assignment rule isolation | — | — | Included |
| Configurable per-resource API caching | Fixed defaults | Presets | Per resource |



